BYLAWS

OF THE

KENTUCKY SPELEOLOGICAL SURVEY, INC.

 

 

CHAPTER I - PARLIMENTARY AUTHORITY...................................................................................................... 10

CHAPTER II – DIRECTORS...................................................................................................................................... 10

A. Organizational Directors:.................................................................................................................. 10

B. Directors at Large:.................................................................................................................................... 10

CHAPTER III – OFFICERS......................................................................................................................................... 11

CHAPTER IV – MEMBERSHIP................................................................................................................................. 11

A. Organizational Membership:............................................................................................................. 11

B. Individual Membership:........................................................................................................................... 12

CHAPTER V – CONFLICT OF INTEREST............................................................................................................. 12

CHAPTER VI - AFFILIATION AND MEMBERSHIP FEES.................................................................................. 12

CHAPTER VII - LOSS OF REPRESENTATION & MEMBERSHIP................................................................... 13

CHAPTER VIII - MEETINGS...................................................................................................................................... 13

CHAPTER IX – PUBLICATIONS............................................................................................................................. 13

CHAPTER X – INTERNAL PROJECTS.................................................................................................................. 13

CHAPTER XI – COMMITTEES................................................................................................................................. 13

A. Nominations Committee........................................................................................................................ 13

B. Membership Committee............................................................................................................................ 14

C. Data Administration Committee.................................................................................................... 14

D. Appeals Committee.................................................................................................................................... 14

E. Data Access Committee.......................................................................................................................... 14

CHAPTER XII - DATA................................................................................................................................................. 14

1. Non-Sensitive Data:.................................................................................................................................... 14

2. Sensitive Data:............................................................................................................................................... 14

3. Proprietary Data:....................................................................................................................................... 14

CHAPTER XIII – AMENDMENTS............................................................................................................................. 15

 

 

CHAPTER I - PARLIMENTARY AUTHORITY

 

A.  The Board of Directors (herein after called the “Board”) shall:

1.      Act as the governing and administrative body in conducting the buiseness of the Kentucky Speleological Survey (herin after called the “KSS”).

2.      Consist of the Officers and a Director from each member organization and at least two Directors at Large.

3.      Conduct business according to Robert's Rules of Order, revised as amended by these Bylaws.

4.      Conduct business only when at least two-thirds of all Directors are present in person or by proxy. A proxy shall have written authorization with him/her (at the meeting) from his/her organization, stating that he is their Director’s proxy.

5.      Conduct business by mail or e-mail when necessary. At least 2 weeks notice shall be provided for all such votes. All Directors shall be considered as present for the purposes of determining majority, any Director not responding shall be considered a negative vote.

B.  If the President has been selected from the members of the Board, his/her organization shall elect or appoint a Director to fill out his/her term.

C.  Items of business shall be passed by a simple majority, except as provided elsewhere in the Articles of Incorporation or the Bylaws.

 

 

CHAPTER II – DIRECTORS

 

A. Organizational Directors:

 

Each Organizational Director shall:

1.      Be a member of the organization he/she represents.

2.      Be elected or appointed to his/her position by the organization that he/she represents for a term to be determined by his/her organization, at a time convenient to his/her organization.

3.      Not represent more than one organization.

4.      Be the voting voice of his/her organization during the conduct of business at all meetings of the Board.

5.      Have one vote during the conduct of business.

6.      Be prepared to report to the Board at regular meetings the activities and progress of his/her organization.

 

B. Directors at Large:

There shall be at least two Directors at Large elected from the individual membership. An additional Director shall be elected for each 100 individual members in excess of 100.

 

Each Director at Large shall:

1.      Be elected for a one-year term at the election meeting. Votes will be accepted by mail ballots. The nominees receiving the most votes shall be elected. The secretary shall mail ballots to all individual members 30 days prior to the election meeting.

2.      Have one vote during the conduct of business.

 

 

CHAPTER III – OFFICERS

 

The KSS shall elect a President, Vice President, Treasurer, and Secretary. All officers, other than President, may also serve as Directors and vote if serving in that capacity. All officers shall be elected by a simple majority of the Board at the election meeting and shall serve one-year terms beginning on March 1 of each year. Any officer may be removed by a two-thirds vote of the Board. Any vacancies during the year shall be filled by appointments from the President with Board approval.

 

A.     The President of the Board shall:

1.      Be responsible for assembling an agenda for each meeting.

2.      Preside at all meetings.

3.      Be the official spokesperson and envoy of the KSS.

4.      Call special meetings.

5.      Vote during the conduct of KSS business only in the event of a tie.

 

B.     The Vice-President of the Board shall:

1.      Assist the President.

2.      Preside at all meetings in the absence of the President.

3.      Shall assume the presidency upon the death or resignation or incapacitation of the president.

 

C.     The Treasurer of the KSS shall:

1.      Be responsible for all the funds of the KSS.

2.      Be responsible for submitting a financial statement to the board at the election meeting.

 

D.     The Secretary of the KSS shall: